The project description should include a section with a detailed budget of the project. There is no budget template. The applicant has to create his own budget section. Listed below are which expense categories we accept and which budget information we require. It is allowed to create the detailed budget in another currency than SEK (Swedish krona) provided that the budget summary in the project description and the application form states costs in SEK.

Approved expense categories

Ekhagastiftelsen can grant funding for the following expense categories:

1. Salaries

Direct costs for salaries for active staff in the project (including salary related costs that the employer has to pay for taxes or charges due to collective agreements - In Swedish: LKP - lönekostnadspålägg - usually in Sweden in the range 40-55%).

Provide information about active persons in the project with their salaries and how much of their time is spent on the project. For example, person NN with salary XX SEK working 25% of his time in the project. Alternatively specify hours worked and hourly cost. For applications from Sweden: specify LKP separately as both amount and percentage of salaries.

2. Equipment, instruments, materials

The foundation can fund the cost of equipment, instruments, consumables, etc. needed for the project. The budget shall include cost details, but on an overall level. For example, there is no need to list all the types of supplies that will be used.

3. Travel

The foundation can fund the cost of travel, conferences, etc. that are required in the project. The budget must clearly state the purpose of the trips and the overall details.

4. Premises costs, rents, leases

Normally, premises costs for staff (office space) are covered through overhead costs on salaries. If there are other direct costs for premises, land leases, etc. this should be included as a separate item in the budget. These costs are added to and entered into the 'Other' column in the application form.

5. Other

Other direct project-related costs such as for example publishing costs. These other costs must be specified in the budget.

Indirect/Overhead costs

Ekhagastiftelsen has a restrictive view about granting funds for overhead costs at universities and other institutions. We believe that funds should only be approved for costs directly related to the projects.

Some indirect costs can be relevant, and Ekhagastiftelsen can therefore allow overhead costs of up to 25 %. Overhead costs are only allowed for salary costs (salary + salary related costs). Overhead cost can not be calculated on other expense categories.

If a managing body (university, institution, etc.) has a higher overhead percentage rate, the managing body must co-finance the project. This must be confirmed in the letter of recommendation that is part of the application.

We also presume that no surcharges are placed on the purchase of equipment and materials.

Co-financing and grants from other organizations (if this exits)

If the project receives contribution from the managing body (co-financing by the university or institution) a section in the budget should specify this and what the co-financing consists of.

For projects that have secured or seek financing from other organizations, the total overall budget should be stated and it be made clear which parts Ekhagastiftelsens funding will contribute to.