Reporting instructions

For approved grants, the following requirements apply for reporting to Ekhagastiftelsen. If reporting requirements are not met, grants may be withdrawn and/or requested to be repaid.

PLEASE NOTE! Project must send in reports separately from new applications! Example: a project submits a new application for a continuation of the project and encloses a report to the application. The project also needs to send in the report separately for the original project.

1. Popular scientific project description

Granted projects have to send in a popular scientific project description within 2 months after the project has received information about the grant. The project description is to be sent by e-mail to info@ekhagastiftelsen.se

The text should be a short description of the project and what its aims are. It should not be more than 150 words in length and be written on the template that can be found below on this page. Example texts can be found at the end of this page.

2. Yearly report for projects spanning over more than one year

For projects that have been granted financing for more than one year, a yearly report has to be submitted. The yearly report is to be sent by email to info@ekhagastiftelsen within 2 monts of the end of a 12-month period counting from project start. Example: Project receives grant 2021-10-01. Project starts 2022-02-01. First yearly report due no later than 2023-04-01.

The yearly report should contain:
» Application number, project title and contact person
» Background, aims, theory and method
» Information about what has been done under the last year
» Partial results
» Aims and plan for the coming year.

Before the yearly report has been submitted and approved, grants for following years can not be paid out.

3. Final report

When the project is finished, the following 3 reports are to be included in the final report. If funds have been received for parts of a larger project (for example funding for 3 years of a 10 year project that has 4 more years to go) a final report has to be sent in to Ekhagastifelsen at the end of the period funded by Ekhagastiftelsen.

A. Popular scientific result summary

A popular scientific result summary has to be sent by e-mail to info@ekhagastiftelsen.se within 3 months after project end. A template for the summary can be found on this page further below.

The result summary should not be longer than 900 words and contain:
» Background and aims of the project
» Theory and method
» Results from the project
» Conclusion
» List of publications (if applicable)

B. Scientific report

A scientific report has to be sent per mail to Ekhagastiftelsen, Box 34 012, 100 26 Stockholm within 3 months after project end. As the report also is to be distributed to the scientific committee the report should also be sent per e-mail to info@ekhagastiftelsen.se as word processing files or Acrobat PDF files.

There is no template for the scientific report, but the report should contain:
» Application number, project title and contact person/project manager
» Introduction with aims and hypothesis
» Material and methods
» Result
» Discussion with conclusion
» Scientific publications created by the project

C. Financial statement

The recipient of the grant shall send in a financial statement showing all expenses for the project. If the grant is part of a larger project the statement shall only refer to the part financed by Ekhagastiftelsen.

The financial statement shall be sent in no later than 3 months after project end. The statement template can be downloaded from this page. If needed, enclosures can be added to the statement.

If total expenses fall below the amount of the grant, the difference is to be paid back.

Downloadable files

The following examples are from the Formas website and show how a popular scientific project description can be written. Please note that the example texts below do not have to be such projects that are applicable for Ekhagastiftelsen. The texts merely are examples for how a project description could be written. ----------
The aims of the project is to study which influence increased carbon dioxide levels have on the relation between plants and plant eaters. The starting point is the globally increasing levels of carbon dioxide in the atmosphere, which have a direct effect on the chemical composition of plants. This effects for example the survival, reproduction and food selection of plant eating animals. Further, the potential effects of global warming (rising temperatures due to increased carbon dioxide levels) on plant-plant eater interactions are to be studied. The researcher will in controlled model systems study plants and xxx at different carbon dioxide levels and temperatures. These studies are e xpected to bring results for future prediction of damage on important crops and effects on economically important animals.
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Allergies and increased sensibility is greatest among children, and thus it is very important to study their indoor environment. The project focuses on studying how ventilation and airing can be optimized in school rooms. The study is carried out throuch CFD-simulations of air movements in school rooms and full scale trials in existing school buildings. Measurements och indoor climate parameters are ontinously gathered under a number of rounds. The result is expected to give guiding principles and recommendations for the design of ventilation systems, airing mechanisms and airing strategies, with respect to comfort and life cycle cost.